Printer Maintenance: Why Is It Important?

Boost Printing Efficiency & Sustainability

tris@printdoctor.net (Snyder Tris) — Fri, 05 Apr 2024 16:10:15 GMT

Boost Printing Efficiency & Sustainability

Greetings from Print Doctor! We enhance print efficiency and eco-responsibility for healthcare providers. Our Managed Print Solutions offer automated toner ordering and on-site technical support, ensuring seamless operations.

Our partnership with PrintReleaf plants trees for every ream of paper you use, aligning with your sustainability goals. Learn more at https://printreleaf.com.

Benefits include streamlined processes, cost savings, and a positive environmental impact. Let's discuss customizing our solutions for you. May we schedule a call or meeting soon (305)278-4141?

Thanks for considering Print Doctor for a greener, more efficient future.

What we do.

tris@printdoctor.net (Snyder Tris) — Mon, 19 Feb 2024 19:55:33 GMT

What we do.

Data Collection Service (DCS) : Provides setup, installation, and access to data collection software solutions for monitoring printer fleets, along with Print Doctor's web portal MyPrinterManager.com.

Supply Management System : Automatically detects when a device needs consumables and initiates ordering and fulfillment through Print Doctor. It uses an algorithm to calculate remaining supply life and ensures timely replenishment.

Supply Routing Label : Affixes a detailed label on supply boxes to streamline routing and ensure the right consumable is delivered to the right device and user.

Service Monitoring : Proactively notifies when a device needs service, analyzing errors to determine urgency and providing summarized reporting.

Service Desk : Allows placing service calls through a toll-free number or web portal, with triage support and optional dispatch through Print Doctor's service provider network.

PrintReleaf : Partners with PrintReleaf to measure paper consumption and plant trees to offset environmental impact, providing certificates and reports on reforestation efforts.

Cost-Per-Month Service : Comprehensive package covering supplies, services, break/fix repairs, parts, and on-site technical support for a steady monthly cost.

Device Tracker : Searches for new or stale devices on the network, restoring reporting, communicating with end-users, and providing training and monthly reporting.

MyPrinterManager : Web portal for managing all aspects of the print environment, including device status, supply status, service tickets, reporting, and training resources.

"Maximizing Efficiency with HP Printers: Exploring Managed Print Services"

tris@printdoctor.net (Snyder Tris) — Wed, 20 Dec 2023 21:06:58 GMT

Key Benefits of HP Printers in Managed Print Services

In today's fast-paced business environment, optimizing office operations is crucial for success. One area where efficiency and cost savings can be realized is through Managed Print Services (MPS). When it comes to MPS, Hewlett Packard (HP) printers stand out as powerful tools that can transform your printing infrastructure. In this blog, we'll explore the myriad benefits of HP printers within the context of managed print services.

Understanding Managed Print Services (MPS)

Before delving into the advantages of HP printers, let's briefly grasp the concept of Managed Print Services. MPS is a comprehensive solution that aims to streamline and optimize an organization's printing environment. It involves the assessment, monitoring, and management of all print-related devices and processes within a business.

The Benefits of HP Printers in Managed Print Services

1. Unparalleled Print Quality

HP has built a reputation for delivering exceptional print quality. Whether it's producing sharp text documents or vibrant color graphics, HP printers consistently excel. In an MPS setup, high-quality prints contribute to professional-looking documents, enhancing your brand image.

2. Reliability and Durability

When you invest in HP printers for your MPS, you're choosing reliability. HP printers are known for their durability, reducing downtime and the need for frequent repairs. This reliability is particularly valuable in a managed print environment where uninterrupted printing is essential.

3. Advanced Technology

HP constantly integrates cutting-edge technology into their printers. Many HP models feature smart printing capabilities, allowing for remote monitoring, automated supplies replenishment, and predictive maintenance. This ensures that your printing infrastructure runs smoothly, minimizing disruptions.

4. Enhanced Security Features

Security is a top priority for businesses today. HP printers come equipped with robust security features, including encryption, secure boot, and access control. In an MPS arrangement, these features play a critical role in safeguarding sensitive data and preventing unauthorized access.

5. Cost-Effectiveness

Cost savings are a primary goal of MPS, and HP printers contribute significantly to achieving this objective. Through features like automatic duplex printing and energy-saving modes, HP printers help reduce operational costs, including paper and energy expenses.

6. Environmentally Friendly

Sustainability is a growing concern for businesses. HP is committed to environmental responsibility and designs printers with eco-friendly features. With reduced energy consumption and options for recycling, HP printers align with green initiatives, making them an eco-conscious choice.

Realizing the Benefits: Implementing HP Printers in MPS

Integrating HP printers into your Managed Print Services strategy is a straightforward process:

Assessment: Begin with a comprehensive assessment of your printing environment to identify opportunities for optimization.
Selection: Choose the right HP printers that meet your specific needs, factoring in print volume, functions, and security requirements.
Installation: Professional installation ensures seamless integration into your network and workflow.
Maintenance: Regular maintenance and monitoring, often included in MPS packages, keep your HP printers operating at peak efficiency.

Conclusion

In conclusion, the benefits of HP printers in Managed Print Services are numerous and impactful. They offer unmatched print quality, reliability, and advanced technology, while also contributing to cost savings and environmental sustainability. When coupled with the expertise of a Managed Print Services provider, HP printers become powerful tools for enhancing office efficiency and productivity.

If you're looking to streamline your printing operations, reduce costs, and boost productivity, HP printers within a Managed Print Services framework could be the solution you've been seeking. Make the smart choice today and explore how HP and MPS can transform your printing infrastructure.

Enhance Your Business Efficiency with Managed Print Solutions!

Fri, 04 Aug 2023 19:46:37 GMT

�� Enhance Your Business Efficiency with Managed Print Solutions! ��️

In today's fast-paced business world, optimizing operations is key to success. That's where Managed Print Solutions come in! ��

�� Say goodbye to printer downtime and frustration.
�� Streamline your printing processes for ultimate productivity.
�� Reduce costs and environmental impact through efficient resource utilization.
�� Focus your team on what truly matters - your core business goals.

At Print Doctor, we specialize in tailor-made Managed Print Solutions that cater to your unique business needs. Our experts analyze your printing infrastructure, devise a customized strategy, and implement a seamless solution that guarantees:

✅ Improved Workflow: Simplify your printing tasks and empower your team to achieve more.

✅ Proactive Maintenance: Prevent printing disruptions with regular maintenance and timely support.

✅ Cost Savings: Cut unnecessary expenses with optimized printer usage and supply management.

✅ Sustainability: Reduce your carbon footprint by adopting eco-friendly printing practices.

Ready to take your business printing to the next level? Let's connect and explore how Managed Print Solutions can revolutionize your operations. ��

Streamline Your Printing Needs with Manage Print Solutions

Wed, 12 Jul 2023 17:50:19 GMT

In today's fast-paced business environment, efficient and cost-effective printing solutions are crucial for maintaining productivity and reducing unnecessary expenses. That's where Manage Print Solutions (MPS) comes into play. MPS is a comprehensive approach to managing your organization's printing needs, focusing on optimizing efficiency, reducing costs, and improving document security. In this blog post, we will explore the benefits and features of MPS and how it can revolutionize your printing processes.

Understanding Manage Print Solutions:
Manage Print Solutions, also known as Managed Print Services, is a holistic approach to managing an organization's printing infrastructure. It involves assessing, optimizing, and maintaining the entire printing environment, from printers and copiers to supplies and workflow processes. MPS providers offer customized solutions based on your specific requirements, allowing you to streamline your printing infrastructure while minimizing costs.

Key Benefits of Manage Print Solutions:
a. Cost Reduction: One of the primary advantages of MPS is its ability to significantly reduce printing costs. By conducting a thorough assessment of your printing infrastructure, MPS providers can identify areas where costs can be minimized. This includes optimizing printer fleets, reducing energy consumption, implementing print quotas, and leveraging cost-effective supplies and maintenance services.

b. Increased Efficiency: MPS aims to improve workflow efficiency by identifying bottlenecks and implementing streamlined processes. With MPS, you can automate routine tasks, such as supply replenishment and service requests, freeing up your IT staff to focus on more strategic initiatives. Additionally, advanced print management software can help track usage patterns, identify waste, and enforce print policies, further optimizing efficiency.

c. Enhanced Security: Print security is a critical concern for organizations, as sensitive information can easily be compromised through unsecured print devices. MPS providers implement robust security measures, such as user authentication, secure printing, and encrypted document transmission, ensuring that your confidential information remains protected.

d. Sustainability and Environmental Impact: MPS solutions often include initiatives to promote sustainability and reduce the environmental impact of printing. By optimizing print infrastructure, reducing paper consumption, and implementing responsible recycling programs, MPS helps organizations become more environmentally conscious.

Implementation Process:
Implementing Manage Print Solutions typically involves the following steps:

a. Assessment: An MPS provider conducts a comprehensive evaluation of your current print environment, including device usage, costs, and workflow processes. This assessment helps identify areas for improvement and customization.

b. Design and Planning: Based on the assessment, the MPS provider designs a customized solution that aligns with your organization's goals and requirements. This includes selecting appropriate printer models, determining optimal fleet size, and developing print policies and security measures.

c. Deployment and Management: The MPS provider deploys the recommended infrastructure, including printers, software solutions, and security measures. Ongoing monitoring, maintenance, and support are provided to ensure seamless operations.

d. Continuous Optimization: MPS is a dynamic process that requires ongoing optimization. Regular reviews and assessments help identify opportunities for further cost reduction, efficiency improvements, and technology upgrades to ensure you're always benefiting from the latest innovations.

Conclusion:

Manage Print Solutions presents a comprehensive approach to managing your organization's printing needs efficiently and cost-effectively. By partnering with an MPS provider, you can optimize your printing infrastructure, reduce costs, improve workflow efficiency, enhance document security, and contribute to a more sustainable environment. With MPS, you can focus on your core business while leaving the complexities of print management to the experts. Embrace the power of MPS and revolutionize your printing processes today.

What to Look for in a HP Printer Repair and Maintenance Company?

Fri, 14 Feb 2020 18:55:45 GMT

Broken printer? Consider HP printer repair services instead of trying to repair your printer yourself.

The HP printer is one of the most reliable printers on the market. It has a huge yield rate per minute, and it will serve you for many years. However, that does not mean that it will not break down at some point, especially when overloaded. If such a scenario occurs, you need to consider HP printer repair services instead of trying to repair yourself. However, you first need to make sure that you observe the qualities of a good printer repair company before hiring.

1. Technical Experience

Technical experience is the first quality that you should check when you are hiring for HP printer repair services. A copier repair company that has been in the industry for many years clearly understands all the models of printers and copiers that have been in the industry. It understands that the first copier was brought into the market in 1938. With such background information, they will be able to deliver quality services that cannot be matched by any other company.

2. Company Certifications

In any industry, certification is important. You don't want your printer repair to be done by a HP printer repair company that does not have the necessary skills. This is especially important when you want your warranty to continue holding. When checking for certification, you should make sure that your HP printer maintenance company has been certified to repair and maintain a HP printer. Certifications in other brands may not work because printers have different repair needs and are made differently.

3. Company Reliability

Since a HP printer is an important machine in your company, working with a reliable company for HP printer repair services is necessary. You want a company that you will call for same-day services. Any delay in repairing your printer will have negative effects on the operations of your company. A reliable printer repair company will immediately respond to your outcry. Make sure you consider the history and reliability of a company so that you can avoid organizations that will not be in business tomorrow.

4. Warranty Services

When you are hiring for HP printer repair services , you should make sure that you consider maintenance companies that offer warranty services. In any industry, some companies are willing to offer a warranty for any work done while others have no such programs in their operations. Reject proposals and quotes from printer repair companies that do not have warranty programs. In your selection, consider a company that is willing to offer an extended warranty period of more than twelve months.

5. Proactive Parts Replacement

Some companies will not replace some parts with full knowledge that your printer is jamming because some parts are worn-out. Such companies want you to call for HP printer maintenance services after two or three weeks so that they can earn more from you. These are companies that you should not welcome in your organization. Always consider a company that is willing to replace HP printer parts that are worn-out so that your printer can serve for several months without the need for repair or maintenance.

6. Service Affordability

Since you are in business, cutting the cost of repair and maintenance is a necessity for the success of your business. Therefore, you should consider a company that has reasonable repair charges. In most cases, you will know the prevailing market rates for repairing a HP printer. Any company that is charging way above market rates should be avoided. Consider companies that are offering affordable services so that you can be able to save some bucks for your company.

Are you looking for HP printer repair services in South Florida? Print Doctor is an experienced printer repair and maintenance company that has been in the industry since 1994. The company has a wealth of technical experience as it has been offering managed print services in hospitals, law firms, and small business organizations. If you need to maintain printing capabilities in your company, contact us today for same-day services.

Printer Maintenance: Why Is It Important?

Mon, 10 Feb 2020 20:59:12 GMT

If you neglect to give your printer its due diligence, odds are you'll quickly run into problems. Get your printer serviced regularly so it performs for years to come.

How Offices Benefit from Hiring Professional Printer Repair Services

Wed, 15 Jan 2020 17:04:55 GMT

When it comes to office expenses, printer and copiers make up nearly a third of all costs, behind payroll and rent. Between sourcing printer supplies, dealing with lost productivity due to breakdowns, and wasted resources that can come from faulty hardware, partnering with laser printer repair services can often be an office’s best bet for combating these skyrocketing issues. To help get to the heart of the issue, here are a few benefits that professional repair services can offer.

More productivity and Less Waste

By being able to rely on professional laser printer repair services, your company can save both time and money if a printer or copier starts acting up. For instance, if you try and repair a printer yourself without training, you’re more than likely going to risk breaking the printer further. Additionally, leaving the printer unrepaired can lead to wasted paper and toner as workers try to use in and end up with botched results. This can also result in a loss of productivity, especially if a busy office is down a printer and has to rely on fewer units than are needed.

A professional printer repair company can solve these problems by being able to maintenance printers regularly and repair units properly. This helps prolong the life of your printers and saves your company from having to purchase brand new units unnecessarily.

Cutting Out the Middleman

Many Laser printer repair services are also capable of providing supplies for printers, meaning your company can further consolidate expenses and further cut out extra costs. In some instances, repair services can offer discounted rates provided you get your supplies through them. Overall, this option becomes a win-win for offices looking to get the most bang for their buck.

Ordering supplies through your repair service also has the added benefit of ensuring you get the correct supplies for your printer types. This can prevent you from ending up with casks of paper in the wrong size or color. Mistakes happen all the time, especially when ordering supplies for the whole office; however, by going through your repair service, you can lower this risk and make sure that you get exactly what you need every time.

If your office doesn’t have a trust laser printer repair service that it can rely on, consider these benefits and reach out to a local service near you. Overall you can stand to save time, money, and productivity when you partner with the professionals.

How To Maintain Your HP Printer And Keep It In Great Shape

Thu, 09 Jan 2020 18:45:12 GMT

Long gone are the days of using archaic devices such as stencils, blocks, and the printing press. Nowadays, everyone — from business owners to students — can rely on modern devices such as the HP printer to make copies, scan, and of course, print.

Long gone are the days of using archaic devices such as stencils, blocks, and the printing press. Nowadays, everyone — from business owners to students — can rely on modern devices such as the HP printer to make copies, scan, and of course, print. The HP printer is a remarkable device that will make the lives of office workers across the globe easier while performing their daily duties. However, operating such a device requires a bit of maintenance. To learn more about how you can keep your HP printer in remarkable shape, continue reading.

Keep It Clean

Cleaning your printer is often overlooked. However, if you want your device to last as long as possible, make sure to make this a routine habit. Every now and then, clean the insides with a lint-free towel or cloth. You can even use a can of compressed air to eliminate dust particles. Believe it or not, layers of dirt and dust can build up over time, which can be detrimental to keeping your printer in high quality condition.

Use Less Ink When You Can

If you’re using less ink in one go, you’ll be able to use your printer and cartridges more efficiently.

Your font selection can greatly impact how much ink you use. According to consumer reports, Times New Roman uses 27 percent less ink when compared to Arial. Your preservation efforts can add up over the course of one to three years.

Keep Your Printer Busy

On the other hand, your ink and toner cartridges can dry up if your printer isn’t getting any love.

To avoid wasting money (and to keep your printer in excellent health too), print a page or two if you’ve noticed your printer has been neglected for too long.

Keep Your Printer’s Manual on Site

Lastly, you want to keep your manual on site and in good shape. After unboxing and setting it up, don’t discard it. This booklet may come in handy when experiencing technical difficulties in the future.

Some Final Words on HP Printer Maintenance and Repair

Your printer does a lot for you. Whether you’re printing out lab reports, or spreadsheets documenting this year’s sales, follow a few of these tips to keep your device in excellent condition.

However, even when you follow maintenance tips exactly, problems can still arise. If you’re searching for a printer repair company to solve your printing problems, contact us today.

Four Signs Your HP Printer Needs Repair

Thu, 19 Dec 2019 17:29:21 GMT

Printers don’t always last as long as we’d like them to. Nearly 75% of all printers bought new or swapped out since 2016 have been because they either stopped working as they needed or because they stopped working altogether. If your printer is acting up, before you go and throw your old HP printer in the trash, consider contacting a printer repair company to see if your problems can be fixed. In many cases, HP printer repair can solve a variety of problems that would otherwise cause owners to scrap their old units.

Signs You Need HP Printer Repair

Lines and Ink Blots
Lines and ink blots on documents can quickly ruin them and make them both illegible and unattractive. When lines like this start appearing and you can’t seem to make them stop, it’s tempting to just toss the unit and buy another one. However, these issues may be caused by loose or broken ink rollers, a problem that can easily be fixed by an HP printer repair service. If this is the case, a technician will be able to replace the broken rollers or tell you if there is an underlying issue going on in the printer.

Paper Jams
If you’re using a printer you’re eventually going to encounter the occasional paper jam; it’s just par the course. However, if paper jams are becoming more frequent it could be a sign of an internal issue. If you’ve tried removing any stuck sheets of paper and aren’t able to identify any obstructions on your own, it’s worth calling in an HP printer repair technician to have a look. There could be something lodged in the machine that you can’t see, or there could be an issue with the rollers feeding the paper. In either case, a technician will be able to identify and fix the problem.

Strange Sounds
While all printers make some level of noise, loud whirring or grinding sounds should not be included in the mix. If your HP printer has started to make loud unusual sounds, it could be a sign that something is stuck or something has come loose inside. Before resigning your unit, ask a technician to look into the issue. They will be able to tell you if the problem is fixable or if investing in a new unit is best.

Inconsistency
Consistent print jobs are important, especially if you use your printer for work. If your printer has started randomly shutting down or stopping in the middle of printing, you can end up wasting time and money trying to get the unit to work. If issues like this are occurring, it could be that the printer is on its last legs and that you should start considering replacing it. However, this issue could also be caused by a damaged part inside the machine. Depending on the part and the age of your unit, ask your technician whether repair or replacement would be best.

If you have noticed any of these signs in your printer, it’s could be time to invest in some HP printer maintenance, especially if your printer is fairly new. While printers aren’t designed to last forever, with the proper upkeep and repair, you can keep your unit performing well into the future.

6 Insightful Tips on How to Avoid Taking Your Laser Printer to the Repair Technician

Tue, 17 Dec 2019 15:55:00 GMT

Is your laser printer often down and in need of repairs? Are your laser printer repair service costs skyrocketing? Worry no more! This post will give you great hacks and tricks, which can prolong your laser printer's lifespan and help you to keep your laser printer away from the repair technicians.

Why is Proper Laser Printer Care Essential?

The copier was invented back in 1938, and since then developments in the printing industry have led to the development of more superior printing products such as laser printers. Laser printers can be expensive. More so, than other kinds of printers such as the inkjet printers.

Laser printers, their cartridges, replacement parts, and its service and maintenance are always pricy. Negligence when handling laser printers can increase laser printer repair service costs and downtime in office printing.

Here are some printer care tips.

Keep Your Laser Printer in a Dust-Free Area

You shouldn't place your printer in an area that gets exposed to dust, gusts of moist air, or direct sunlight. Dirt, moisture, and direct sunlight are the three major elements that can cause significant damage to your laser printers. Also, ensure that the paper that you use on your laser printer are clean. Otherwise, your printer may get clogged.

You Should Be Careful When Buying Refurbished Printer Supplies

The need to protect the environment has elicited calls for more recycling and re-use of refurbished items. The refurbished products are often cheaper than new products, and most people prefer to buy refurbished printers and printer accessories. But recycled products are only useful when re-processed by their original makers or brand-authorized processors.

Avoid Counterfeit Cartridge Supplies

Toner cartridges are an essential part of a printer. There are many recycled cartridges on the second-hand market. But you can never know whether they meet the necessary quality standards. Before buying recycled cartridges, it's prudent to ensure that they're compatible with your laser printer. Otherwise, your printer may get damaged, and you'll need to pay for laser printer repair service. You should buy your printer's cartridges from brand-authorized vendors who retail on behalf of the manufacturer. Brand-specific toners or cartridges get made to operate in a seamless manner with printers of the same brand. The matching provides you with better printer performance and high-quality printing.

Don't Use Ammonia-Based Cleaning Agents to Shine Your Printing Device

It's better to use ethyl alcohol or isopropyl to clean your laser printers, instead of using ammonia-based cleaning agents. You can dampen a clean cotton cloth with the appropriate cleaning agent and make a gentle rub on the dirty printer surfaces to remove the dirt on them.

Avoid cleaning the inner parts of the printer because moisture may short-circuit the device when powered. If there is visible dust, then use a dry piece of cotton cloth to wipe it off.

Use Your Printer!

Printers shouldn't stay for long without use or test runs. When your laser printer isn't in use, then you should cover it with a plastic sheet to keep away dust and moisture. Note that your printers' toners or ink may fade and lose their pigment if they stay for long without use. To ensure the color remains consistent, then you should make a few prints at least once a week.

Hire the Best Laser Printer Repair Service Provider and Not the Cheapest

If your laser printer needs printer repair, then you should seek the best technician or printer repair company available. If you don't know one, then contact the manufacturer who should refer you to a brand-designated device repair technician near you. Avoid taking your printer to any technician because it may get more damage than repair if the technician isn't skilled.

Laser printers are pricey, and so are their replacement parts, maintenance, and laser printer repair services. To avoid incurring losses on your printer investment, follow the tips given in this post to prolong your laser printer's life and get the best out of it.

Five Questions to Ask When Hiring Printer Repair Services

Tue, 19 Nov 2019 16:51:36 GMT

The costs of maintaining printers and copiers constitute up to a third of the largest office expenses with only rent and payroll costing more. While there are a couple of things you can do to mitigate costs, ensuring that your printers continue running optimally is one of the best ways to cut down on waste and prevent production loss.

When looking for laser printer repair services for your business, there are a couple of things to keep in mind. Be sure to ask these key questions to ensure the printer repair company you choose is the right one for you.

Experience
When deciding between laser printer repair services, ask how much experience the company has. While you shouldn’t necessarily rule out start-ups, companies with established reputations can be easier to vet because they are more likely to have reviews available from current and former customers.

Experience with the Brands You Use
Aside from experience overall, ask if their laser printer repair services specialize in the brand and type of printers your company uses. Some companies may specialize in specific brands while not having adequate experience with the models you use, be sure to specify the types of printers you need maintenance to ensure you get the service you need.

Certifications
You should also ask about any certifications repair technicians may have. Different brands will have different certifications and if a technician isn’t certified to repair that brand you may not be getting the service you need. This is especially important if your printers are still under warranty as uncertified maintenance could break the warranty.

Thorough Inspections
Ask about the type of service they conduct. You want to make sure that when a technician comes out that they’re not only repairing the printers that need it, but also inspecting the others and maintaining them to ensure they keep running. Routine maintenance is important for printers, especially those that are infrequent use. Some laser printer repair services will offer cost-free routine maintenance if you got through them when ordering printer supplies.

Reliable Service
Reliable service is important for busy offices that rely on their printers every day. Make sure that technicians will be available in a timely manner so that you won’t have to worry about losing too much productivity when a printer goes down.

Printers and copiers are essential pieces of equipment that millions of offices rely on daily. However, if your printers aren’t performing as they should, or if they breakdown during the workday, having printer repair services that you can count on can make a world of difference. When looking for the right repair company for your business, be sure and ask these questions to ensure that you get the services you need

5 Signs Your Laser Printer Needs Repair

Tue, 19 Nov 2019 16:27:36 GMT

On average, an office worker prints nearly 10,000 pages per year. Being able to print documents is essential to many business functions, which means American businesses rely on having the ability to print without issue. But with so many pages being printed every year, it’s inevitable that you’re going to need printer repair at some point.

One particular laser printer component is the transfer roller. This piece is responsible for transferring the toner from the cartridge to the paper. Many of the most common issues that occur with laser printers are due to a malfunction or error with the transfer roller. Here are a couple of the most common signs that your roller needs attention and that you should seek out laser printer repair services.

1. Frequent Paper Jams

If you’ve been experiencing more frequent paper jams, it could be caused by a malfunction with the transfer roller. A faulty roller can fail to feed the correct amount of paper causing more than one page to be drawn in and move the roller out of position, thus leading to a ‘paper jam’ error message. While some user manuals can help you to fix this on your own, a printer repair company will be able to accurately repair or replace the roller so that the issue doesn’t become a frequent headache.

2. Strange Sounds

Another sign of a roller malfunction is a noticeable squealing sound when the device is in use. This can be caused by either misalignment or a broken component. While misalignment is an easier fix, a broken transfer roller will require professional laser printer repair services.

3. Strong Odors

A failing transfer roller can also cause foul odors when in use. Sometimes caused by dirt and dust, this can usually be fixed by blasting it with compressed air or lightly wiping it with a soft cloth. If the odor continues after cleaning, call your laser printer repair service to rule out other potential issues.

4. Fading

Even if you’re not smelling foul odors, faded prints can indicate a dirty roller. However, fading could also be caused if the surface of the roller is damaged. If cleaning doesn’t improve the quality of your prints, call a professional in to take a look.

5. Spotting

Another issue that can be seen is spotting or streaking on printed out documents. While it could mean you need a new toner cartridge, if the issue persists it’s probably an issue with the transfer roller itself. As with the above, if cleaning doesn’t improve the issue, contact your technician.

Laser printer repair services are great to have on hand for businesses of all sizes. With the number of documents printed each day, a single printer malfunctioning can lead to costly setbacks that could hold up business and lead to lost time and money. To prevent this, consider partnering with a repair company to ensure your equipment continues performing optimally. Some repair services also offer supplies for printers and will even offer no service charges provided your order your supplies from them. Since printers are such an integral part of your business, it’s best not to cut corners when it comes to keeping them well maintained.

The Ins and Outs of Laser Printer Maintenance and Repair

Thu, 10 Oct 2019 20:16:20 GMT

As a business or organization, it's in your best interest that the equipment you use on a daily such as laser printers can function in their optimal condition for as long as possible. If your printer breaks down in the middle of a busy day, it can bring about a lot of inconvenience.

Apart from you knowing the laser printer repair service near me , it's also vital that you know how to maintain this equipment. Just like any other machine, subjecting your printer to proper maintenance will make it last longer.

Here’s how to go about it:

1. Get all your printing supplies from one managed print services provider

There are numerous options that you can settle for when it comes to getting a supplier for your printer and its accessories. Getting your supplies for printer and the machine itself from one company ensures consistency. Therefore, when it comes to maintenance, you will have to only apply one approach across the board.

Moreover, taking this step means that you are less likely to mess up during maintenance and damage any of the machines.

Additional benefits of relying on one managed print services provider are:

It will save you time and money that you’d have spent jumping from supplier to supplier.

Where you are not sure about the maintenance procedure, you can ask for guidance from the company.

If the machine breaks, the company will provide laser printer repair services for you. Depending on the sales agreement, this can be for free or at a fraction of the coast. Asking yourself which is the best laser printer repair service near me before settling on one company is vital as it will save you transport costs in such situations.

2. Go for a reliable brand

When it comes to maintaining your printer, the brand will also determine how successful you are. HP and Canon are some of the most reliable names in this sector. If you settle for a Canon, HP printer, or any reliable brand, maintenance for you will be smooth.

3. Prioritize safety

You must prioritize your safety all the time you want to look into your printer for maintenance. Confirm that the printer is turned off and the power cord is unplugged from the socket. Avoid touching any hot or moving parts inside the printer.

4. Clean the dust and debris

You will not have to seek laser printer repair services sooner if you clean dust and debris from your machine. Using a small vacuum cleaner is recommended for this. Try to avoid using an air blower as this blows the dirt all over the printer.

Choosing a managed print services provider

After asking yourself which is the best laser printer repair service near me, here are some other things you have to consider when settling for a managed print services provider.

· Warranty

Does the printer and printer supplies company offer a warranty on the products that they sell? If yes, how long is the warranty period? You should not settle for a company that does not have a warranty for its products.

You should go with the managed print services provider that offers the most extended warranty. Having a warranty means that you have access to laser printer repair services in case anything goes wrong with your purchase.

· After-sale services

What are the after-sale services that this printer supplies and laser printer repair service near me provide? You should settle for a company that offers the most outstanding after-sale service. Some of these services include streamlining printer placement and replacing inefficient devices.

Pro Tip: According to Consumer reports, most offices with printer use more ink than necessary. If you are looking to cut down on your ink costs, you should consider using ink efficient fonts in your printing. You can save up to 27% ink by using Times New Roman over Arial.

Are you in Miami and looking for an excellent laser printer repair service near me? Check out our website for outstanding products and unbeatable offers.

Little Hacks That Can Reduce the Costs of a Laser Printer Repair Service

Thu, 10 Oct 2019 20:07:10 GMT

When you look at your current office printer, what comes to your mind? Printing speed, costs, performance, multiple printing formats? What about the maintenance costs, ink consumption, cartridges, laser printer repair service, and similar factors that are likely to take up a considerable sum of your money?

Most people have a difficult time finding the best printer repair services, and it is because they do not know the factors to consider. You may find out that when the machine breaks down, some consumers find it easier to purchase another instead of looking for printer repair services. It is something that can lead to huge losses.

It is interesting to note that, consumers have abandoned 75% of the printers sold and later swapped since 2002 because of non-functionality. Some of the machines stopped functioning altogether. However, this problem is one that you can solve if you know how to choose the right repair service for your copiers, fax machines, and other office equipment.

1. Find a company with experience in repairing a variety of printers

If you have been using office printers for a long time, you know that there is a vast collection of brands and models. These machines are all suitable for your office if they are chosen carefully. Because of that, you should look for a laser printer repair service that focuses on all leading models.

Printer supplies and repair require a knowledgeable person to make the right choices. You may buy a cartridge or any other accessory, but find out that it is not compatible with the machine you are using. Therefore, a professional who can give you advice on the right parts will be the most suitable choice for the repair tasks.

2. Get a company that uses high-quality printer accessories

How often do you repair your office equipment, including printers and fax machines? The frequency at which you repair these machines depends on the quality of accessories that you use. If you use high quality, they will last longer before you start looking for a laser printer repair service, and that is how you reduce the repair costs.

When you look at some of the toner cartridges in the market, you will see that they vary significantly in quality. It is the same situation that you will experience when you’re looking for any other accessory. The best approach would be to think about the conditions under which you will be using the printers and find the accessories that can withstand them.

3. Look for a company that carries out a thorough inspection of printers

When a printer breaks down, the problem could be more than what it seems. Some repair companies will only focus on the issue as you describe it, but that could be only a temporary fix. You should look for a laser printer repair service that checks the entire problem.

Sometimes, you will notice that many undetected problems lead to the worst breakdowns. With a thorough canon printer repair service, such issues will be fixed. To make things even better, the repair technicians will successfully avoid problems that are waiting to happen.

4. Get information on the best maintenance routines for your printers

Every laser printer repair service goes hand in hand with maintenance routines. A reliable company helps you understand that some of the maintenance routines that you often ignore are the ones that make you give up on getting a good machine. Always focus on taking care of your device for a prolonged lifespan.

When you find reliable technicians, they will let you know how to make the best out of cartridge supplies. They will also let you know how to fix and replace them when they are exhausted. By doing that, you protect the machine from many risks.

Back to the initial question; when you look at your current office printer, what comes to your mind? If you have been having problems finding the best laser printer repair service, you may want to search online. The goal is to find the most suitable repair company that will also improve your experience when using the machines.

Office Hacks: 4 Things You Didn't Know Your Copier Could Do

Fri, 20 Sep 2019 15:54:52 GMT

Did you know that the first copier was invented in 1938? At the time, it was a revolutionary piece of technology, and printers and copiers have been around much longer than you might think. It's no wonder that the average office has become dependent on them. That being said, many of us don't even know what we can really get out of our copiers and printers. Offices spend a striking amount of money on printer supplies every year; in fact, the average employee prints 10,000 pages per year, which ends up costing the office around $725. That may seem like something of a money pit. However, if you stay on top of your copiers and printers -- ensuring that they are well-maintained -- these machines can last quite a while.

For that matter, in this day and age the same companies that supply copiers and printers also offer copier and printer repair services, and can even upgrade the machines once they're out of date.

Below, we're going to look into some of the things you may not know about your copier or printer. You'd be surprised by what you can get out of these machines!

1. You Can Print From Mobile Devices

Many people find that they're doing much more work out of the office than they once did. Perhaps this is due to the fact that you're handling remote work. Perhaps you find that there's something you need to print for a coworker when you're off for the day. Either way, modern day printer and copiers have made it easier than ever for people to print at the office when they're actually well away from their desks. Many printers and copiers can now be linked to mobile devices. This means that you can access a document from your phone or your tablet, order it printed, and have it printed at the office. You would be amazed by how far away you can be from the office while remaining capable of getting your project printed. For that matter, this doesn't require any special printer supplies; you simply need to have a machine with the right capabilities, and an up to date mobile device. Then you're set!

2. Cost Tracking

The fact is that printing and making copies does cost money over time, as mentioned above. Paper isn't the only source of expenditures, however. Printer and copier cartridge supplies certainly cost money as well. Though you can save on printer and copier cartridges by having them delivered to you on a regular basis, you may find it difficult to keep track of exactly how much you're spending on your copier and printer supplies. You may not be using your printer or copier as efficiently as you could be. Fortunately, machines today have settings that can be calibrated to measure the amount that you're spending on printing. They can also help you maximize your cost efficiency, which will in turn help you cut costs in the future. Taking these valuable steps will help you not only cut your costs but budget more effectively for those that you can't avoid.

3. Energy Efficiency

Never mind the specifics of printer supplies -- it also costs money to keep your printers running. The fact is that with today's machines, it's easier than ever to cut down on your energy usage. You just need to be careful about how you use your machine. Most printers and copiers today have sleep modes available, which makes it easier for you to conserve energy. For that matter, many types of printers today are Energy Star compliant!

4. Security Measures

Finally, though printers and copiers now maintain a lot of secure information, they're also easier to keep secure than ever. You can now lock your printers and copiers at different points in the day, and utilize PINs and passwords to do so. This keeps sensitive information at the office private, while also allowing people to use printers and copiers when they must.

Why You Should Order All Of Your Office Supplies From The Same Place

Fri, 20 Sep 2019 00:00:00 GMT

Office supplies: we don't often think about them, but most of us wouldn't be able to do our jobs without them. As any office administrator could tell you, handling all of your office's needs can be a rather time-consuming and tedious task. In the past, it was normal to source different types of office supplies from different suppliers. Printer paper would be bought from paper companies, copier cartridges from companies that offered ink cartridges, copiers and printers themselves from other companies altogether. Fortunately, recent years have changed the industry dramatically. However, many offices still aren't quite "with the times" regarding sourcing their printing supplies.

It may seem easier to stick with what you know -- but in fact, you may find that not only sourcing your supplies but your basic technological needs from fewer places will make your working life a lot easier. With that being said, let's look into the different products and services that can be offered through one umbrella provider.

Printer And Copier Cartridges

No office today can run without a printer and copier. Fortunately, many printers and copiers are combined in this day and age, which means that printer supplies also double as copier supplies. With that being said, perhaps the most annoying thing about keeping up with your printer supplies is keeping track of your printer and copier cartridge supplies. Copier cartridges can be used up quite quickly in a typical office -- think about how often you use your copier on a daily basis. Being able to buy your copier cartridges from the same place that you bought your printer is convenient enough -- it ensures that your cartridges will definitely work in tandem with your printers and copiers the way that you need. However, it gets even easier once you realize that you can set up regular refills! You won't have to go to the store. You won't even have to make regular orders yourself. Rather, the refills will be set up regularly, and your cartridges will arrive on time, right when you're due for them. Of course, there are options available if you run out of cartridges before it's time for your next refill. You can always order them early! Of course, these aren't the only office supplies that need to be regularly replenished.

Paper Supplies

Perhaps the most important type of office supplies are paper products. Paper may seem rather innocuous, but the costs tend to add up over time. The fact is that the typical office worker prints about 10,000 pages per year -- this equals out to a cost of $725. Often times, it's much more cost-effective for an office to source its paper supplies from the same place that it sources its printers, copies, and cartridges. Like cartridges, paper can be regularly re-ordered and refilled. Furthermore, many suppliers offer paper supplies in package deals. This means that your office can get all of its paper from the same source, no matter what exact type of stock it may be. It's sometimes possible to have paper with specific letterheads sourced from the same supplier as basic printer paper, which can also make matters even more convenient.

Printer Repairs

Unfortunately, when machines are used as often as printers tend to be, they're more likely to fail. Fortunately, printers and copiers can be repaired, and if you buy them with warranties, they can often be repaired by the same suppliers that originally sold them. It's much easier to have a printer repair technician simply come by whenever there is an issue, versus looking into individual repair shops or attempting to repair your printer on your own. Furthermore, printers and copiers require regular maintenance, and buying them from a reliable office supplies source means that you can skip scheduling visits. In fact, many suppliers offer deals through which printers and copiers can be regularly upgraded at a lower cost.

Surprising Costs Of Owning A Business

Mon, 26 Aug 2019 21:20:56 GMT

While technically you can start a business for very little money, you'll quickly come to realize that it costs far more than you might initially plan on. Every business, no matter how small, has some degree of operational expenses. This is especially true for businesses that require a physical location or office; occupying a space even with the smallest of businesses is never cheap. Here are just a few ways you and your company can be saving money on your operational expenses on a regular basis to keep your costs low.

Don't Cut Corners On Equipment

While it might be tempting to head to your local thrift store for HP printers or printer supplies, don't cut corners on equipment that will be used regularly in your work place. Among the printers purchased new since 2012 and subsequently swapped out by their owners, nearly 75% were abandoned because they had stopped working well or stopped working altogether. Getting the right equipment to begin with and keeping them well maintained through high-quality HP printer repair services will help you save money by avoiding having to replace old printers.

Find The Right Place To Purchase Office Supplies

Once you've got your major purchases taken care of, think carefully about where you're regularly going to stock up on office supplies. Copier cartridges, paper, and other frequent buys can quickly add up and cause you to go above your budget. The right office supplies provider or printer repair service will be able to help you stock up on your copier cartridges and office needs at a reasonable price point for small business owners.

Know What You Need Vs. What You Want

Every business owner has a wishlist for what they'd like to have in their business's space. As nice as it would be to have all new computers or larger office space, consider what exact items you really need to keep your business running. Some items will be necessary, and without them you won't be able to stay in business; however, not all of the items on your wishlist will fall under that category. Prioritize your list for what you need versus what you want, and save the more frivolous purchases for later on.

Looking for a printer supply and repair company that can help you keep your costs low? For more information, contact Print Doctor today.

Three Things You Need to Look For in Your Canon Printer Repair Company

Mon, 15 Jul 2019 14:30:44 GMT

The costs associated with printers and copiers are typically the third biggest business expense after rent and payroll. With such a large amount of money being spent on the machines that so many employees are dependent on, it's vital to know that money is being well-spent, and that repairs will be worth the time and money that goes into them. But selecting the right printer repair company can be tricky if you don't know what to look for, especially if your office uses specialty printers like Canon.

Let's review three simple things you need to look for in a Canon printer repair company before you decide to hire anyone to repair your important office equipment.

Certification

Before anyone steps near your printers, you need to make sure they're certified. Canon printer repair is a complicated process, and anyone who claims they can complete the job, but doesn't have appropriate certification, may be bluffing. By hiring a Canon-certified repair tech, you know you're hiring someone who has undergone rigorous training and testing to ensure they know the ins and outs of Canon equipment. Plus, these certified Canon printer repair experts know the supplies for printers that can and cannot be used, saving you from a call to them in the future.

Experience

Certification is an excellent qualification to have, but if the technician is not experienced, this could pose a potential problem. There's nothing like on-the-job training, but a technician on their own with very little experience behind their certification may not be the technician you want to rely on. Laser printer repair service is, after all, not always straightforward, and if you have some technical problems with your Canon printer, an inexperienced tech can make the problem worse, or give up on the problem before actually finishing it. If you're going to rely on an inexperienced technician, be sure there's some guarantee from their company, or another experienced tech will accompany them. A non-working printer is a hassle and can negatively impact your work efficiency. Best to have a top-notch technician perform Canon printer repairs.

Thoroughness

When your printer is repaired, work can go back to normal, but if the tech that worked on your Canon printer only addressed one or two major problems and failed to complete routine maintenance that needed to be done, you may be playing the waiting game as you call another repair tech out to your office. An expert who has a reputation for going above and beyond on their repair work is the kind of tech you want working on your Canon printers, no doubt about it.

In the modern, technology-driven world of business, printers lie at the heart of functionality. Utilize these tips the next time your Canon printer needs repair, so you can rest assured that you're getting a good deal and that your printer will work at its highest efficiency long after the repair tech leaves.

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Is Your Office Wasting Money?

Sat, 13 Jul 2019 03:03:54 GMT

Running a business tends to be incredibly expensive. Between startup costs, operational expenses, marketing budgets, and more, companies have to be very careful how they're managing their money. However, there are a few common ways businesses end up spending more money than they need to in order to stay afloat. Here are a few ways that many businesses could cut down on their costs in order to increase their profits.

Using Supplies Unnecessarily

Plenty of paperwork is necessary in most office environments, but next time before you print out a document, think if it could be emailed instead. The average office worker prints 10,000 pages per year, at an average cost of $725. Cutting down on how much paper, toner cartridges, and other supplies for printers you're using can slim down your standard operational costs.

Inaccurate Timekeeping

Most office workers have to punch in and out daily, and it's become a fairly routine practice in many workplaces. However, if your clocks aren't all perfectly synchronized and accurate, you could be losing a bit of money here and there. Every minute counts when it comes to employee pay, so make sure all your systems are accurate.

Small Inefficiencies

Do you ever find yourself annoyed at the mundane parts of your job that slow your work down? Have you gotten stuck because you're unable to print something since nobody ordered new printer supplies? Little inefficiencies and hang-ups throughout the day can cost you more than you might think on your productivity, ultimately wasting money for the company.

Poor Maintenance Habits

When was the last time you scheduled HP printer maintenance to keep your copier or printer working as efficiently as possible? Regular HP printer maintenance and printer repair services could help you save money in the long run by avoiding your necessary office equipment breaking down. Instead of having to worry about a broken printer, sticking to a maintenance schedule helps you avoid expensive repairs and productivity issues.

Throughout the workday, there are plenty of opportunities for you and your coworkers to cut down on costs. Many of these have to do with your printing habits and supplies. For more information on HP printer maintenance and ways to reduce your printing costs, contact Print Doctor today.

Are You Getting The Most Out Of Your Office Equipment?

Thu, 11 Jul 2019 00:22:16 GMT

Operating a business comes with a variety of expenses, but one of the ones you might not think about on a regular basis is your office equipment. These don't always need maintenance or repairs, but if you find yourself needing to replace an old HP printer, for example, you'll quickly realize how much it might be costing you. Here are a few easy ways to get the most out of your office equipment and reduce your office's operational expenses.

Watch How Much You Print

Before you print or copy a document, check to make sure you're only printing the necessary pages. While this might seem like common sense, you'd be surprised to learn how often pages are wasted because of printing errors. Check print previews and only copy the necessary pages of any document.

Choose Fonts Carefully

Not all fonts are created equal. Some use less ink, which will reduce how often you need to stock up on toner cartridges and other printer supplies. Times New Roman takes 27% less ink than Arial, according to Consumer Reports. Instead of regularly having to spend your company's budget on supplies for printers, making small changes to how you print can save you money.

Consider Paperless Options

Before you print something or go to make a copy, consider whether that document really needs to be printed and handed to someone as a physical document. If not, you might want to scan it and email it instead. While paper documents are often necessary, there are plenty of opportunities where you can go paperless and save money on printing supplies.

Keep Up With Maintenance

When was the last time you contacted a copier repair company to come take a look at your printers and copiers? If you can't remember the last time you had to schedule maintenance, you're likely well overdue for a visit from your local copier repair company. Stick to a maintenance calendar as much as is possible to keep your printers and other office equipment functioning as efficiently as possible.

Printers and other office equipment can quickly add up in cost for a business, but using these tips can help you cut down on your overall expenses. For more information or to schedule maintenance with a copier repair company, contact Print Doctor today.

How to Choose a Printer Repair Company in Miami

Mon, 08 Jul 2019 20:34:02 GMT

It is annoying to find that your copier or printer has failed to work only when you want to print an essential document. You will come across warning and error messages on the screen, which indicates that something is wrong with your printer. After realizing that your hp printer will not work, you need to seek help from a printer repair company in Miami. But how do you choose a print repair company?

1. Service Quality

The quality of the services rendered is one of the ways of choosing your hp printer repair company . One of the factors that you need to put into considerations in the entire process is the quality of the printer supplies. If you are guaranteed that everything that you have been sold to is quality, you can be confident that the repair services you will be getting are quality as well.

2. Reliability

A company offering hp printer repair services should be a reliable company. It should be able to provide high satisfaction to you and other printer users in the office. You can check online reviews to determine whether a particular company is reliable. You can also determine whether a printer repair company is reputable by calling them. If they do not pick your call or hesitate to respond to your problem, you need to move to the next company offering printer repair services.

3. Repair Experience

A copier repair company that has been in the industry for a longer period is more conversant with repair techniques than a company that has just started repairing copiers. If a company has been in the industry for a longer period, it is a clear indication that technicians in that company know what they are doing. Most of the businesses tend to fade away if they are offering low-quality services.

4. Cost-Effectiveness

The cost of repairing a printer varies from one company to the other. If you are looking for a printer repair company in Miami, you should consider a company that is not too cheap or too expensive. Get a company that provides quality repair services at your budget. You should also know that the cost of repair will be determined by the damages and repair needs of your printer.

Copiers were invented in 1938, and they continue to provide services to small and larger organizations alike. With your copier, you can easily duplicate several documents or transfer your work into a hard copy document. However, you need to make sure that you provide regular maintenance to your copiers to avoid hiring a print repair company regularly.

Six Tips To Slash Your Office Printing Costs

Thu, 30 May 2019 14:08:33 GMT

It's a fact of life in every business and office environment: the costs associated with printing and recording documents can become quite expensive. In fact, an employee working in an office accrues a total of about $725 in printing costs, by printing an annual average 10,000 pages. Managing office expenses can become easier by following these six tips to lower your office printing costs without inconveniencing anyone or cutting down on the amount of work that is being done.

1. Change Margins To Get More On A Page

Every inch counts when you are printing on your HP printer ! If you extend the margins of the document that you are printing, you will have more text on the paper and, therefore, use less paper. Getting more copy on the page is a great way to save money, because every little bit helps and it all adds up to savings.

2. Print In Black And White

Always, or at least whenever possible, print in black and white. It is much more economical than printing in color. In fact, cartridge supplies for color printing on your HP printer can rack up a cost that's seven or eight times the cost of printing in black and white!

3. Don't Keep Tapping

This one is very simple. If nothing happens when you push print, oh, please, please, please, do not keep hitting the print button! Tapping the print key will not get the printer back into cycle. All that will happen is that you will end up with multiple copies of the same document once the printer returns to its printing cycle. And then those copies will be thrown out. Plus, you may have to call a printer repair company.

4. Print On Both Sides

A great tip to save money on your office printing expenses is this: when you use your HP printer, use it to print on both sides of the paper instead of leaving one side of the paper blank. Simple math will tell you that you will only use half as much paper if you use this quick and easy trick!

5. Use The Sleep Mode

When the office is not open and the printer is not in use, for example over a weekend, a holiday, or even during the evening, it is a really good idea to let the printer sleep. Using the sleep mode will save energy, and that translates into saving money. Even during the workday, most printers with a sleep mode can be put to sleep after 15 or 20 minutes of non-use.

6. Have One Central Printer

It might not seem to make sense at first but, having one large, central printer is actually more cost-effective than having several smaller personal printers scattered around the office. Supplies for printers and toner cartridges are an expense, and the smaller personal printers require individual toners and individual copier cartridges. Larger devices are also much easier to maintain than small printers, which will cut down on printer repair costs.

Being aware of how to conserve energy and save money when printing is a great first step in making some changes that are more cost-effective around the office. These six steps may seem like small changes, but when taken as a whole, they can actually add up to a big difference in your office expenses.

Managed Print Services for Small Business

Wed, 29 May 2019 20:14:32 GMT

If you are the owner of a small business, say between 10 and 50 employees, then you know that it's important to be as economical as possible to keep things running smoothly. An essential part of any small business is office equipment such as laser printers. Even in today's more eco-conscious world, plenty of paper and printer supplies still get generated every day.

To keep your office's laser printers running efficiently, it's critical to keep up with regular maintenance and repair. Out of all the new printers purchased since 2012, nearly 75% of those were swapped out and replaced with newer models because they were running poorly or had stopped working completely.

Instead of replacing laser printer once it starts experiencing problems, perhaps look into regular maintenance and repair it to extends its life and overall value. If you don't know which steps to take to keep print costs down, this where a managed print services (MPS) company can help.

What are managed print services?

In a nutshell, managed print services is a strategic plan which manages all aspects of your small business printing needs and devices, from printers and scanners to faxes and copiers.

A typical managed print services plan consists of an initial assessment that creates an inventory of all office equipment and their locations with the office. The next step is to determine the volume and type of work that the business does, determines which software is being used, then uses those factors to evaluate the maintenance, supply and equipment costs for the entire printing operation.

This evaluation can then be used as a guideline in determining printing costs moving forward so they can be budgeted for.

Using MPS to improve security

When we send something off to the printer, sometimes we don't think about how secure that information needs to be, especially if it's just staying within the office. This can present weak spot in your business' security protocol that outside threats may be able to exploit. Managed print services companies utilize special software to monitor ever step of the printing process to ensure the information printed isn't seen by anyone who doesn't have permission.

Using MPS to save money

One of the main benefits of using managed print services is saving money on supplies, which are frequently churned through in a busy office. When it's time to install new toner cartridges or inkjet cartridges, or to get new paper, it's usually up to a staffer to take time out of their busy schedule and do the ordering. Using a managed print services company takes all that out of the equation, as they will manage all the consumables as well as the actual devices themselves.

Using MPS to guarantee uptime

For a business depending on print services, nothing is more disruptive than when the equipment runs into trouble or breaks down completely, and to have to diagnose or repair the problem yourself is time-consuming and expensive. Working with a managed print services company can drastically reduce downtime if something does indeed go wrong, and their printer repair techs can usually have a malfunctioning machine back up and running in no time. If need be, they can also replace a dead device with a new one.

Using MPS to monitor your entire print process

Managed print services allows you to be in complete control of your business' printing workflow, from start to finish. Whether you are dealing with one or a hundred printers, MPS can provide a snapshot of how much paper, ink and toner are being used. This overview can provide any insight into any possible wasteful practices, which can then be remedied to increase efficiency.

Using MPS as your partner in the printing process

Using a comprehensive managed print services company for your small business gives you a management plan designed to save both time and money. offers more predictable costs on the hardware as well as the consumables, and they can manage your printing infrastructure, leaving you to manage the daily tasks of running your business.

What Should You Expect From a Quality Managed Print Services (MPS) Company?

Tue, 14 May 2019 16:19:54 GMT

Printing and copying has grown far more complex since 1938, when the first copier was invented using a sulfur-covered zinc plate. Today, printers and copiers can be found in innumerable commercial settings, with many businesses using them on a daily basis. Operating without these machines can be impossible, so when assistance is needed, businesses must have an experienced, responsive printer and copier repair company they can turn to. For those not familiar with managed print services, you can expect help with any of the following.

Have a wide array of products in stock

To stay efficient, businesses must be able to adapt quickly to shortages and changing needs. If your printer or copier runs out of inkjet cartridges or copier cartridges, you need a supplier with high quality products that can be used with the leading printer and copier equipment brands. A top-notch MPS company such as Print doctor will have fax machine supplies available as well, as these machines require not only toner cartridges but also fax ribbons to stay running.

Provide excellent service at the right speed and price

Running a business is already a huge undertaking — no one wants to further complicate matters by having to remember to schedule repair and maintenance manually. Print Doctor allows for both one-time service calls and memberships for easy, automatic regular check-ups. Large institutions can find toner plans that even include service for free.

Offer logistic assistance and advice

Managed print services are more than simply a place for replacement parts and repairs. A high quality MPS company will also offer a variety of consulting services to help businesses maximize efficiency and sustainability. These services typically begin with a comprehensive analysis of current practices to determine the rates at which printing and copying resources are consumed. This can help to ensure that the business never runs out of supplies, as printers, copiers, and fax machines are proactively restocked.

These services can also spot inefficiencies in the utilization of print service tools. Some consultations can identify the precise amount of equipment necessary for a business to run while minimizing cost. This analysis can not only help a company improve its bottom line, but also help reduce its environmental impact.

The best MPS companies, such as Print Doctor, provide these essential supplies and services. If you operate in South Florida, make Print Doctor the printer and copier repair company of choice for your business

Spend Less: Tips For Saving Money On Ink

Sat, 04 May 2019 13:52:33 GMT

Since the third largest office expense (Between Payroll and renting office space) are printer and copier costs, being able to cut costs in this department can save your office a bundle. Some of these expenses can be avoided by using electronic means of communication and document scanners. However, there is more that can be done to save money, specifically on ink expenses. Below are a few tips to help you avoid having to call a copier repair company as often.

Font Matters

One way to save money on toner cartridges is to be conscious of what fonts you are using. Using a font that uses more ink makes sense if you are using it for effect, but your normal, everyday documents can help you use less ink by being types with a different font. Fonts such as Times New Roman, Calibri, and Century Gothic can help you save plenty of ink (They use 27% less ink than Arial). Using a smaller font size will help too (However, make sure it is readable).

Print Quality

This is a trick that most people will not have heard of. Your HP printer, or any other brand, will give you the option to select the "Print quality" before you print something. Unless you are printing pictures, you likely do not need the highest quality. In fact, set it to about half quality, and then print a test page with a few words on it. The difference will likely not be noticeable, but the ink usage will be!

Grayscale

Just because a picture is in black and white does not mean that your printer does not use any colored ink. This does not make a lot of sense to most people, but your printer will still mix some colors into your black and white pictures to make them more vibrant, even when it is not necessary. Make sure to select "Grayscale" before clicking print, and your color cartridge will not be used (This will lessen the number of times you have to call a copier repair company for more ink, or make a trip to the office supply store). This will help save your inkjet cartridges.

Regular Maintenance

This might seem to defeat the purpose of saving all the money on ink, but regular maintenance can actually help you save money on ink. If you have a lot of paper jams, there could be something wrong with your printer that can lead to more serious problems. Frequent paper jams can cause your cartridges to leak and cost you more money on cleaning carpets and nearby furniture. If these frequent paper jams persist, consider calling a copier repair company to get it fixed before more serious, expensive problems arise. One highly recommended company, in Florida, is Print Doctor. They provide a variety of services, including routine printer maintenance and printer repair.

Ink Subscription

If your company goes through a lot of toner cartridges, this could be worth it for you. Depending on your copier repair company, it may be offered locally. Print Doctor offers the Gold Plan. In this plan, you are only charged for the regularly delivered ink cartridges. All services and maintenance are free of charge, including replacing parts early. This is money in your pocket, especially if you go through the ink quickly. If you generally go through ink faster than they deliver it, the above ink saving tips could make this even more cost effective for you. Consider giving Print Doctor a call to see how they can best serve your company, as they will likely be able to save you money on ink, thus increasing your profits by decreasing your overhead. This can help you decrease the prices of your product or services (Increasing your sales) and/or pay your employees more (Happier employees=efficient employees). Remember, saving money on ink can turn into a huge help for your business. Give a call today!

Are You Wasting Ink? 4 Tips For Printing

Mon, 15 Apr 2019 00:15:56 GMT

While many parts of office and daily life are going paperless, sometimes you'll still have to print things out. If you're stuck having to print long documents or what feels like endless paperwork, it can start to seem wasteful. Luckily, there are many ways you can reduce printing waste while still getting all the papers printed that you need. Use these helpful tips to cut down on printing waste and even make your printers last longer.

Print double-sided: If you've been printing longer documents on single-sided pages, you've been wasting a surprising amount of paper. Check your printer settings to see if it's possible to print your documents double-sided. You'll use half as much paper, and your documents will take up less space on your desk.

Choose fonts carefully: If you find yourself constantly needing to order new toner cartridges and cartridge supplies, you might not be making the most of your ink. Some fonts use more ink than others, so select fonts for your documents carefully. Times New Roman takes 27% less ink than Arial, according to Consumer Reports.

Preview before printing: Ever tried to print a page off the internet, only to find it comes out with an extra sheet that's almost entirely blank? Avoid this by checking the preview before printing. If you notice a certain page doesn't have anything useful on it, adjust which pages print to cut down on paper waste. Most systems will let you print pages within a certain range rather than an entire document, and this can help you avoid that last blank page when printing.

Schedule printer repair: When was the last time you had your printer looked at? Calling for HP printer repair services isn't just for when your printer breaks down. HP printer repair services can also help you maintain your printer, helping your printer work better for longer. You'll waste less paper and ink, and you won't have to throw out a broken printer.

If it's been a while since you've scheduled printer maintenance, you could be wasting supplies in more ways than you know right now. Contact Print Doctor to schedule your routine printer repairs and maintenance today.

How Printer Repair Services Can Save You Money

Thu, 28 Mar 2019 21:24:23 GMT

Everyone knows just how irritating it can be to have a printer in the office break down. Not being able to print your necessary documents can slow down business and keep you from getting things done. You might be tempted to throw in the towel with your old printer and buy an entirely new one, but believe it or not, this could be the more expensive option in several cases. Scheduling printer repair services with your local printer repair company could help you and your business save money while keeping business moving as usual.

The Cost Of New Printers

New printers for your office can be nice, but they can also be incredibly expensive. Depending on the type of printer you need for your office, you might not be able to afford a brand new printer. Additionally, if you switch to a new brand or model of printer, you'll need to also stock up on new printer supplies, including toner cartridges and parts that fit your new machine. Repairing the one you have can help your office cut down on costs in the long-run. At the very least, repairing your current HP printer will help you buy time to save up for a new one at some point in the future.

Is It Really Busted?

Printer repair services can also help you save money by avoiding having to replace your printer altogether. Even if your printer isn't working properly right now, that doesn't necessarily mean you need to dump it. Among printers purchased new since 2012 and subsequently swapped out by their owners, almost three-quarters were abandoned because they had stopped working well or stopped working altogether. However, many old printers that get replaced aren't trashed; they instead get donated or reused elsewhere. This means that with just a bit of work, these printers could still work well enough to use in your home or office.

Rather than spending tons of money that could be used elsewhere on replacing a perfectly good printer, it's better to invest in repairing the one that you have. Repairing your current printer is an excellent way to avoid additional expenses around the workplace and keep your day-to-day operations running as smoothly as possible.

Is It Time To Call For Printer Repair?

Wed, 27 Feb 2019 10:48:34 GMT

Of all the things that regularly break down in your office, one of the pieces of equipment you might overlook regular maintenance for is your printer. Believe it or not, just like every other piece of equipment that gets used in your office, your printers need regular maintenance too. Here are just a few signs that it might be time to schedule HP printer repair for your office printer.

Error Messages

If your printer display is showing error messages that aren't easily resolved, you'll want to call for printer repair sooner rather than later. Not all error messages on your printer are serious issues; for example, it's usually fairly simple to solve a paper jam or swap out your toner cartridges when they run low. However, if you've tried the usual fixes for your printer and they aren't working, it's best to call HP printer repair services.

Loud Printing Noises

Some printers do make a bit more noise than others, especially if they're slightly older pieces of equipment. If your printer starts making unusual noises or is operating more loudly than usual, set up a time for a printer repair company to take a look at it. It could just be that your machine is starting to wear down due to age, or a part might no longer be working properly. Either way, printer repair services will likely be helpful to both identify the problem and find a solution.

Poor Image Results

Printer and copier costs are typically the third-largest office expense behind rent and payroll; if you're paying that much money on a regular basis for printing documents, you want the results to look as good as possible. If you notice that your printer isn't printing the full document sometimes, or if images are seeming off-color or otherwise not up to your quality standards, contact a printer repair company to help you identify what the problem might be.

Looking for printer repair services to help you take care of one of the main parts of your day-to-day life in the office? Contact Print Doctor for more information on printer repair services and to schedule maintenance for your printers, copiers, and fax machines.

4 Tips To Help You Save On Printing Costs

Mon, 18 Feb 2019 12:56:38 GMT

When it comes to business expenses, one thing that can often go overlooked is your printing costs. You might not think about it regularly, but between supplies for printers, printer repairs, and other managed print services, the costs can add up quickly. If you want to save on the printing expenses for your business, here are a few tips that can cut down on your overall costs.

Opt for black-and-white: While color is needed for certain types of printing, it's not always a necessity. When possible, switch to printing in just black and white. This will help you save on color ink while still printing all the documents you need. This won't work for every printing need, however; sometimes images and graphics require printing in color. Do your best to limit color printing wherever possible without sacrificing workflow or quality.

Use it or lose it: Believe it or not, printing regularly can help you save. Copier cartridges usually last for several hundred prints, but can stop working sooner than that if they dry out from infrequent use. Aim to print something at least once a week to keep your toner cartridges working properly and extend their lifespan.

Watch your font usage: While this might seem like a small and trivial difference, changing the font you use as your default in documents can reduce the amount of ink you use, making your cartridges last longer. Times New Roman takes 27% less ink than Arial, according to Consumer Reports. Check which font your office computers default to when typing up documents, and if possible, switch to a font that will use less ink when printing.

Remember repairs: Scheduling regular printer repair can help you save in the long-run. Over time, printers can slowly break down; it's best to replace parts sooner rather than having to manage larger repairs after years of damage. Keeping your printers in full working order through regular maintenance keeps you from having to pay for more expensive printer repairs later on.

Looking for more ways to save on your printing costs at the office? Contact Print Doctor for more information on printer repair, printer and copier cartridge supplies, and more.